In this article, we'll cover the difference between seats and team members, and walk you through how to invite team members and set their permissions.
Managing multiple LinkedIn accounts and team members can be a headache. At We-Connect, we've streamlined the process, making it easy to oversee LinkedIn accounts and collaborate with your team.
Want to add team members without sharing your LinkedIn login? Need to grant clients access to campaign stats? Or maybe you just want to set specific permissions for different people? Either way, We-Connect has you covered.
What is the difference between a seat and a team member?
We-Connect categorizes LinkedIn accounts and team members differently. Understanding this difference is important if you manage a large team on We-Connect.
A seat refers to any LinkedIn account connected to We-Connect. If you want a team member to run campaigns from their own LinkedIn account, that requires a seat on your subscription.
A team member refers to a user who can log in and manage We-Connect. You can add team members at no extra cost. They only need a seat if they are connecting their own LinkedIn account.
Adding team members is a great option for:
Adding users without sharing LinkedIn credentials
Providing clients insight into your activity
Setting specific permissions for each user in We-Connect
How to invite a team member
Step 1: From the settings menu, click 'My Team,' then 'Invite Team Member.'
The My Team page shows everyone who has access to your We-Connect account, along with their status.
Step 2: Enter your team member's details.
Email Address: where the invitation is sent
First Name and Last Name
Your team member receives a secure invite link by email and sets up their own login, so you never need to create or share a password.
Step 3: Choose their Access Type.
Access Type | What it means |
Shared | The team member can access LinkedIn accounts already connected to your plan, either all of them or specific ones based on their access level. |
Personal Seat | The team member connects and manages their own LinkedIn account. Their campaigns are visible to you, while their inbox and connections remain private. |
If you select Personal Seat, a seat selector appears showing how many seats are available on your plan (for example, "2 of 5 seats remaining"). Personal Seat requires an available seat on your subscription. If all seats are allocated, you can upgrade your plan to add more.
Step 4: Choose their Access Level (Shared members only).
Read Only: view information in We-Connect without making changes
Full Access: create, edit, or delete information in We-Connect
Both levels can apply to all connected LinkedIn accounts or be limited to specific ones. When you choose a specific-accounts option, a list appears so you can select exactly which LinkedIn accounts the member can access.
Step 5: Set their Post Remix Access.
If you use Post Remix, toggle this on to give the member access to the feature and choose what they can do within it.
Step 6: Set their Page Permissions.
Page Permissions control what the member can see and do on each page of We-Connect. For each page, choose one of three levels:
Level | What it means |
No Access | The page is hidden from the team member entirely |
Read Only | They can view the page but can't make changes |
Read & Write | Full access to view and make changes on that page |
For Shared members, all pages are listed.
For Personal Seat members, you set permissions for Billing, Team, and Integrations, since they manage their own campaigns and inbox by default.
Step 7: Click 'Send Invite.'
Your team member receives an email invitation with a secure link. The link expires after 48 hours. Once they accept, they set up their login and, if they have a Personal Seat, connect their own LinkedIn account.
Managing invites and team members
From the My Team page you can:
Resend invite: available for any member whose invite is pending or expired. Resending generates a fresh link and restarts the 48-hour window.
Edit: change a member's access type, access level, or Page Permissions at any time.
Remove: revoke a member's access. If they had a Personal Seat, the seat is freed up on your subscription.
FAQ
Do I pay for team members? No. Team members are included at no extra cost. You only pay for seats, and a member only needs a seat if they connect their own LinkedIn account (Personal Seat).
The invite link expired. What now? Open the member on the My Team page and click 'Resend invite.' They'll receive a fresh link valid for another 48 hours.
Can I limit a team member to specific LinkedIn accounts? Yes. Shared members can be given Read Only or Full Access to specific LinkedIn accounts instead of all of them. This is ideal for agencies assigning managers to specific clients.
What can a Personal Seat member see? They manage their own LinkedIn account. Their campaigns are visible to you, while their inbox and connections stay private to them.
What happened to Private team members? Private is now called Personal Seat. One change to be aware of: the member's campaigns are now visible to the account owner, not just their campaign stats. Their inbox and connections remain private as before.
Can a team member leave the team? Yes. Invited members can leave at any time from their My Profile page. Leaving permanently deletes their campaigns, lists, and any LinkedIn accounts they connected, and the account owner is notified by email. See How To Leave a Team for details.
Why don't I set a password for my team member anymore? For security, members now set their own password through the invite link, so credentials are never shared or sent by email.
Have questions about managing team members or permissions? Contact our support team using the chat icon in the bottom right corner of the app. We're always happy to help!